In a colleagues' memo released Wednesday, Councilmen Larry Klein and Greg Schmid have proposed changing the swear-in date for new council members from the first Monday in January — as is the current practice — to the first business day. The memo notes that when the mayor is a departing council member (as Yiaway Yeh was in 2012), his or her term expires on Dec. 31. If both the mayor and vice mayor are departing council members, there would be no one left to lead the council's "reorganizational meeting." At that meeting, which occurs on the first Monday of January, new members are sworn in and the new mayor and vice mayor are chosen.
Klein and Schmid note that by delaying the swearing-in ceremony until possibly as late as Jan. 8, the council runs "the risk of not having sufficient council members on hand to act if an emergency should arise."
They also note that the current practice of waiting until the first Monday of the month to swear in the new members results in a waste of time and delays the mayor's ability to make committee appointments. With the first Monday of January dedicated to the reorganization meeting and the third Monday being Martin Luther King Jr. Day, the council leaves itself with only two (possibly three, when there are five Mondays) business meetings in the first month of the year.
"At the very time when enthusiasm is high — particularly in years when new people are joining the council — we in effect are dawdling," Klein and Schmid wrote. "Please join us in supporting this simple change in our schedule."
If adopted, the shift would be one of several procedural changes the council is pursuing this year. New Mayor Greg Scharff has emphasized ending meetings before 11 p.m. (a rarity in recent years) and has been urging colleagues, at times brusquely, to wrap up their comments if they stray off topic. The agenda also now includes the estimated time each item is expected to take.
The council is scheduled to discuss subjects such as meeting length and other procedural matters at its annual retreat, which will begin at 8:30 a.m. on Saturday, Feb. 2, at the Palo Alto Art Center, 1313 Newell Road.